Accommodation

Conference Accommodation Bookings

Accommodation will be held at the following hotels. In order to access the conference rates, accommodation must be booked as part of your conference registration.  We recommend you book at least 60 days prior to the conference as hotels require unsold rooms to be released at 90, 60 and 30 days prior.

Within 30 days, you will need to contact all hotels directly to book accommodation, including checking availability and the if the conference rates are still available.

Accommodation Bookings

Conference attendees can book accommodation in our block bookings when registering for the conference. If you have already registered, your confirmation email will include a link to add an accommodation booking. Accommodation can only be booked y registered attendees.

Accommodation Release – 30 Days

Accommodation will be held until 30 days prior to the conference when all unsold rooms will be released. After this date, you will need to contact the hotels directly to see if the conference rates are still available and whether there is any availability.

Accommodation Rates

Extended Bookings

Accommodation can be booked for the confirmed dates shown when booking. To extend accommodation bookings outside the available nights, please complete an accommodation booking and then email requesting the additional nights. All additional nights are subject to availability and will be confirmed with the hotel.

Changes and Cancellations

Cancellations and no-shows will incur a charge of at least one night’s accommodation. Each hotel’s policy varies, and late cancellations and no-shows may be charged for all the nights booked. Please check individual cancellation policies listed under each property. Cancellations and date changes must be received in writing, emailed to mail@conferencedesign.com.au.

Payment

When you book accommodation, you can select to pay on check-out with a credit card or pay your accommodation as part of the registration. All accommodation pre-payments made when registering will be forwarded to the selected hotel. Pre-payments must be received 30-days prior to the conference.

All incidental expenses must be settled using a credit card upon check-out.

Third-Party Credit Cards

If you wish to pay using a third-party credit card, for example a work card you will not have with you on check-out, you will need complete a Credit Card Authorisation form before you arrive. The Credit Card Authorisation form for each hotel is linked below. You can note in special requests “Credit Card Authorisation Completed and Sent” so the hotel sees your request. Please note, if you do not complete and send the form to your hotel, the hotel will not process a third-party credit card when you are checking out.

Credit card details must be provided for all bookings and will be forwarded to the hotel to guarantee the booking.

Early Check-in Requests

Early check-in and late check-out requests are subject to availability on the day and cannot be confirmed by Conference Design. Requests for early check-in can be entered in the “Special Requests” field of your booking. The hotel will endeavour to accommodate request on the day. Please enquire about the status of your request at the front desk upon check-in.

Accommodation Option – Book When Registering

For more accommodation options, visit www.booking.com.