Presenter Guidelines | Oral & Quick Bite

Thank you for presenting at the 2021 ISANA Conference!

To help ensure a smooth and quality experience for all presenters and attendees, we ask all presenters to provide a pre-recorded video of their presentation prior to the conference.

Your pre-recorded video will be played in a combined video with other presentations in your session at the programmed time for viewing by delegates. Your video will be followed by live group Q&A with other presenters in your session which will be facilitated by your Session Chair. Q&A will be conducted via video link (Zoom Meetings or similar).

If you have any concerns about presenting online or onsite please contact mail@conferencedesign.com.au.

Please upload your pre-recorded presentation recording by 3 NOVEMBER

ORAL PRESENTATION UPLOAD

.MP4 FILE - DUE 3 NOVEMBER

UPLOAD YOUR PRESENTATION

Ensure your presentation is uploaded no later than 3 NOVEMBER 2021.

QUICK BITE UPLOAD

.MP4 FILE - DUE 3 NOVEMBER

UPLOAD YOUR PRESENTATION

Ensure your presentation is uploaded no later than 3 NOVEMBER 2021.

PRESENTER TOOLKIT AND TIPS

FAQ'S, TECH INFORMATION, TIPS & TRICKS

VIEW THE TOOLKIT

ORAL Presentations

Oral presentations will consist of your 20 minute pre-recorded presentation, played back to back with other presentations in your stream. This will then be followed by live group facilitated Q&A with your session chair and the other concurrent speakers in your stream.

You can record your video using the software you feel most comfortable with. If you have little experience recording videos, we suggest using Microsoft PowerPoint or Zoom, for more information visit the Presenter Toolkit and Tips link above.

QUICK BITE Presentations

Quick Bite presentations will consist of your 10 minute pre-recorded presentation, played back to back with the other presentations in your session. This will be followed by live group facilitated Q&A with your session chair and other concurrent speakers in your stream.

You can record your video using the software you feel most comfortable with. If you have little experience recording videos, we suggest using Microsoft PowerPoint or Zoom, for more information visit the Presenter Toolkit and Tips link above.

Online Presenters

To pre-record your presentation, record your video using the software you feel most comfortable with.

If you have little experience recording videos, we suggest Zoom or Microsoft PowerPoint.

Keep your presentation recording to your allocated time slot.

Recordings need be provided to the Conference Design in MP4 format.

If you have limited online presentation experience or are looking for some tips about how to take your online presentation to the next level, we encourage you to take a look at Presenter Toolkit.

Visit the Presenter Toolkit

DUE WEDNESDAY 3 NOVEMBER

Recordings must be provided to Conference Design:

  • In MP4 format.
  • As a single file. Multiple files will not be accepted.
  • Submit via the Dropbox link above.
  • Files to be named: presenter name, day, and time of your presentation (First_Last_Day_Time).

If making changes, always ensure to upload the latest version. Each upload is stamped with date/time so we will only use the latest version uploaded to the system.

UPLOAD VIA THE PRESENTATION VIDEO UPLOAD ABOVE

Presenters will be sent a calendar invite with a video link (Zoom Meetings or similar) prior to the conference.

This link will allow you to join your session and participate in the live Q&A at the end of your presentation.

On the day of your session, please log in to the video link 30 minutes prior to the start of your session.

This will allow you time to conduct a technology check with the AV technician and conduct final preparations before your session goes live at the programmed time.

Before joining the via the video link, please check your equipment is in good working order (i.e. microphone and camera work, plenty of battery if using a laptop, stable internet connection).

Please join your session 30 minutes prior to the commencement time to meet with your session host, session chair and the presenters in your session. Your session host will run through the sequence of proceedings for your session and conduct a technology check with the chair and presenters prior to the session going live promptly at the programmed time.

Please note program times are listed in AEDT.

Session Opening:

  • The session chair will welcome delegates to the session and introduce all presentations in the session with the presentation title, presenter name and short biography.
  • The session chair will remind delegates to put any questions they have for the presenters in the Live Q&A box to the right of their screen.
  • Your session host will then play the combined pre-recorded presentation.

During the session:

  • At the conclusion of the presentations, the session host will bring all presenters and the session chair on-screen for Live Q&A.
  • A link to the delegate Q&A feed will be provided to the session chair and presenters, so all can see questions being asked from the audience.
  • Q&A will be run until the scheduled end of the session.

Closing the session:

  • Following Q&A, the session chair will thank all presenters, deliver final remarks and close the session.
  • At the conclusion of the session, presenters can leave the session video link and log into the OnAIR conference platform to participate in other conference activities as a delegate

Please advise us via mail@conferencedesign.com.au if you are unable to attend your live Q&A session.

Live support will be available throughout the conference opening hours and will include dedicated IT/AV support.

All sessions will have a dedicated AV host who will be available for immediate support.

Should you be unable to join your session by the video link, please contact us by any of the following options:

  • Email: mail@conferencedesign.com.au
  • Phone: +61 3 6231 2999
  • OnAIR Control Room Chat: this chat feed is easily accessible via your presentation in the online conference portal. Queries will be quickly picked up by the support team
  • Live Support Hub: live support is immediately accessible via the icon at the top of the online conference portal. Users should log their query in the live support chat box and a team member will respond as quickly as possible.
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