Presenter Guidelines | Oral & Quick Bite

Thank you for presenting at the 2021 ISANA Conference!

We want to ensure your presentation runs smoothly.
The following guidelines and resources are designed to assist with your preparation and participation.
If you have queries please contact mail@conferencedesign.com.au.

Please upload your pre-recorded presentation recording by 3 NOVEMBER

ORAL PRESENTATION UPLOAD

.MP4 FILE - DUE 3 NOVEMBER

UPLOAD YOUR PRESENTATION

Ensure your presentation is uploaded no later than 3 NOVEMBER 2021.

QUICK BITE UPLOAD

.MP4 FILE - DUE 3 NOVEMBER

UPLOAD YOUR PRESENTATION

Ensure your presentation is uploaded no later than 3 NOVEMBER 2021.

PRESENTER TOOLKIT AND TIPS

FAQ'S, TECH INFORMATION, TIPS & TRICKS

VIEW THE TOOLKIT

ORAL Presentations

Oral presentations will consist of your 20 minute pre-recorded presentation, played back to back with other presentations in your stream. This will then be followed by live group facilitated Q&A with your session chair and the other concurrent speakers in your stream.

You can record your video using the software you feel most comfortable with. If you have little experience recording videos, we suggest using Microsoft PowerPoint or Zoom, for more information visit the Presenter Toolkit and Tips link above.

QUICK BITE Presentations

Quick Bite presentations will consist of your 10 minute pre-recorded presentation, played back to back with the other presentations in your session. This will be followed by live group facilitated Q&A with your session chair and other concurrent speakers in your stream.

You can record your video using the software you feel most comfortable with. If you have little experience recording videos, we suggest using Microsoft PowerPoint or Zoom, for more information visit the Presenter Toolkit and Tips link above.

Presenters are required to upload their presentation as a single MP4 file via Dropbox no later than Wednesday 3 November.

This will allow us time to check your file and prepare your presentation for delivery via the online conference portal.

If you have any concerns about pre-recording your presentation or providing your file to us by the deadline please contact mail@conferencedesign.com.au

All presenters are required to register for the ISANA conference and pay the appropriate registration fee prior to the close of early bird.

Before the Conference

Record your video using the software you feel most comfortable with.

If you have little experience recording videos, we suggest Zoom or Microsoft PowerPoint.

Keep your presentation recording to your allocated time slot.

Recordings need be provided to the Conference Design in MP4 format.

If you have limited online presentation experience or are looking for some tips about how to take your online presentation to the next level, we encourage you to take a look at Presenter Toolkit.

Visit the Presenter Toolkit

DUE WEDNESDAY 3 NOVEMBER

Recordings must be provided to Conference Design:

  • In MP4 format.
  • As a single file. Multiple files will not be accepted.
  • Submit via the Dropbox link above.
  • Files to be named: presenter name, day, and time of your presentation (First_Last_Day_Time).

If making changes, always ensure to upload the latest version. Each upload is stamped with date/time so we will only use the latest version uploaded to the system.

UPLOAD HERE

Presenters will have access to the online conference portal approximately one week prior the event. We recommend presenters log in early to:

  • Familiarise yourself with the presenter dashboard
  • Check session information including your abstract and biography
  • Upload a photo of yourself
  • Familiarise yourself with the Live Q&A feed
  • View any handouts you may have provided in advance
  • Preview your pre-recorded presentation (if applicable).

During the Conference

On the day of your session, please log in to the portal 30 minutes before your presentation. This will allow you to:

  • Familiarise yourself with your equipment and make sure everything is in good working order (i.e. microphone and camera work, plenty of battery if using a laptop, stable internet connection).
  • Familiarise yourself with the Live Q&A feed.
  • Connect with your fellow presenters and the session chair.
  • If you have any issues or queries, you can connect with the support team through the Presenter Chat or log a Live Support ticket.

Presenters should be logged in 30 minutes prior to the commencement of their presentation.

  • On entry to the session in which your presentation is scheduled you will be greeted by your session Host and your Session Chair in the AIRCast Studio. They will run you through the technical aspects of the studio and ensure your microphone and camera are operating correctly.
  • Your presentation MP4 will be automatically played by the session Host at the nominated start time. There is no need for presenters to start or activate their presentations.
  • The key reason for presenters to be online is to participate in live Q&A.  This will commence following the conclusion of all presentation videos and will be directed by the Session Chair.
  • Attendees can type questions into the Live Q&A box at any time throughout the presentation.
  • Presenters are able to answer any questions the Chair doesn’t get to after their allocated time via text through the Live Q&A chat feed.
  • Audience members and presenters will also be able to participate in general discussion through the Discussion Forum throughout the session.
  • Delegates will be able to log back into the presentation to view the recording “on-demand” once they have been edited and reloaded. Live Q&A and Discussion Forum content from the session will also be available to view.
  • At the conclusion of the session, presenters can go back to the timeline and participate in the conference as usual.

Live support will be available throughout the conference opening hours and will include dedicated IT/AV support.

There will also be a dedicated AV technician allocated to your session who will act as session host and provide immediate support to presenters where needed.

Should presenters not be able to contact their session host, or require assistance at the time of the conference they should contact support by:

  • Control Room Chat: this chat feed is easily accessible via your presentation in the online conference portal. Queries will be quickly picked up by the support team
  • Live Support Hub: live support is immediately accessible via the icon at the top of the online conference portal. Users should log their query in the live support chat box and a team members will respond as quickly as possible.
  • Alternatively email mail@conferencedesign.com.au or call +61 3 6231 2999.
Presenter Guide
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